EntertainmentCareers.Net
Executive Assistant
Confidential Via Staffing Firm
Los Angeles, CA
Uh oh, this posting was removed on 9/8/2014 6:07:00 AM PST
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A top commercial talent agency is seeking an Executive Assistant to support the CEO. The ideal candidate will have previous agency experience and 2-3 years Executive Assistant experience in the Entertainment industry.
Scheduling meetings, lunches, dinners and out of house meetings for the CEO (including other agents when the CEO is included)
Scheduling talent representation and current talent meetings as requested from the CEO
Maintaining meeting schedules in the interoffice conference room calendar
Scheduling personal appointments as requested
Maintaining the CEO's contact list and make updates as necessary
Taking dictation and formulating
Running errands for the CEO as requested
Creating a travel itinerary for the CEO and other agents as requested
Maintaining a call list for the CEO
Rolling calls with the CEO
Creating expense reports for the CEO as needed
Maintaining a to-do list with reminders for the CEO as requested
Ordering supplies and personal items for the CEO as requested
Scheduling maintenance calls for the Office as requested
Ordering and organizing buyer gifts during the Holidays
Organizing parties for during the holidays and other events as requested
Maintaining records of all company events for future use
Maintaining a gift list for all gifts received during the Holidays and sending out thank you notes
Creating and sending a client thank you note during the Holidays
Organizing and sending the company Holiday card
Taking kitchen inventory and going to get supplies from Smart and Final on an as needed basis
Creating, executing, scanning into our data base, filing and processing with the SAG/AFTRA union all in house client contracts
Supporting the CEO with her work in the celebrity department
Acting as liaison between celebrity talent and buyers/studios/casting directors
Creating, entering in to the database, scanning and maintaining all celebrity job sheets
Maintaining details of all client job deal points and their files
Processing the executing of celebrity contracts and acting as a liaison for the celebrity clients
Maintaining celebrity work schedules including but not limited to book-outs and other commitments
Updating the company database as requested
Maintaining selected Google and Yahoo backup calendars as assigned
Maintaining and renewing memberships for the CEO as requested
Performing regular backups of the CEO's smart phone and tablets as needed
Obtaining finished work files for voice over clients from the buyers they worked for as requested
Coordinating interviews and out of house special requests for the voice over clients as needed
Assist the booths and scheduling departments with making scheduling calls, acting as back up for booths when needed, editing auditions, sending out auditions to buyers
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Agency/Management Category
Browse the Assistant and Entry Level Category
Search for Executive Assistant jobs in Los Angeles-CA
A top commercial talent agency is seeking an Executive Assistant to support the CEO. The ideal candidate will have previous agency experience and 2-3 years Executive Assistant experience in the Entertainment industry.
Scheduling meetings, lunches, dinners and out of house meetings for the CEO (including other agents when the CEO is included)
Scheduling talent representation and current talent meetings as requested from the CEO
Maintaining meeting schedules in the interoffice conference room calendar
Scheduling personal appointments as requested
Maintaining the CEO's contact list and make updates as necessary
Taking dictation and formulating
Running errands for the CEO as requested
Creating a travel itinerary for the CEO and other agents as requested
Maintaining a call list for the CEO
Rolling calls with the CEO
Creating expense reports for the CEO as needed
Maintaining a to-do list with reminders for the CEO as requested
Ordering supplies and personal items for the CEO as requested
Scheduling maintenance calls for the Office as requested
Ordering and organizing buyer gifts during the Holidays
Organizing parties for during the holidays and other events as requested
Maintaining records of all company events for future use
Maintaining a gift list for all gifts received during the Holidays and sending out thank you notes
Creating and sending a client thank you note during the Holidays
Organizing and sending the company Holiday card
Taking kitchen inventory and going to get supplies from Smart and Final on an as needed basis
Creating, executing, scanning into our data base, filing and processing with the SAG/AFTRA union all in house client contracts
Supporting the CEO with her work in the celebrity department
Acting as liaison between celebrity talent and buyers/studios/casting directors
Creating, entering in to the database, scanning and maintaining all celebrity job sheets
Maintaining details of all client job deal points and their files
Processing the executing of celebrity contracts and acting as a liaison for the celebrity clients
Maintaining celebrity work schedules including but not limited to book-outs and other commitments
Updating the company database as requested
Maintaining selected Google and Yahoo backup calendars as assigned
Maintaining and renewing memberships for the CEO as requested
Performing regular backups of the CEO's smart phone and tablets as needed
Obtaining finished work files for voice over clients from the buyers they worked for as requested
Coordinating interviews and out of house special requests for the voice over clients as needed
Assist the booths and scheduling departments with making scheduling calls, acting as back up for booths when needed, editing auditions, sending out auditions to buyers
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