Receptionist
Confidential
Santa Monica, CAThis was removed by the employer on 9/13/2017 11:12:00 AM PST
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Full Time Job
Busy digital studio requires professional and enthusiastic front-of-house team member.
Duties include, among other things:
- Welcome visitors by greeting them as they enter the building
- Direct visitors by contacting producer/ editor/ artist
- Maintain security by following procedures and ensuring no unwanted guests
- Collaborate closely with our Director of Operations, Production Assistants, and Client Service Managers daily
- Logging in each guest while remembering names, agencies, producer
- Maintain the telecommunication system by answering multiple phone calls, routing calls to specific people, answer inquires about company & conferencing calls
- Take detailed messages and relay them via email
- Schedule meetings and conference room bookings
- Ensure reception area is clean & tidy
- Collect, sign in, and distribute mail & packages, regulate outgoing mail flow (Fedex, UPS, USPS pick ups)
- Control office supply inventory for all divisions, including ordering Staples office supplies, & organizing the copy room
- Assisting producers with job folders and schedule
- General secretarial duties including photocopying documents, faxing documents, and filing documents.
- Manage / Coordinate Production Assistants, schedule runs, and assigning them general house duties/ tasks
- Collaborate with client services to fulfill client / producer/ artist needs