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Receptionist
Confidential
Santa Monica, CA
Uh oh, this posting was removed on 3/21/2016 9:06:00 AM PST
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Receptionist
A diverse entertainment company and producer of a wide range of television programming including awards shows, specials, and reality series is seeking a highly qualified Receptionist. This position will be based in Santa Monica.
Role: Temp to Perm
Description
The position of Receptionist requires an individual with excellent organizational skills and the ability to multi-task and thrive in a fast-paced environment. You will be the first point of contact for incoming guests and visitors. You will be responsible for answering phones and assisting with office projects. Excellent communication skills, good phone presence, and a friendly and professional demeanor is required.
Responsibilities
• Ensure that visitors and callers are greeted in a professional, courteous and welcoming manner
• Direct incoming phone calls to appropriate staff members. Promptly take messages in a complete and clear manner
• Manage multiple phone lines with ease and complete accuracy, and assure that all external and internal calls are handled quickly and effectively, including taking messages, transferring calls to voicemail or otherwise assisting callers
• Receive, log and distribute packages
• Responsible for opening and closing the office on a daily basis
• Manages conference room schedules, food orders from outside vendors, sets up conference rooms appropriately
• Responsible for keeping the office daily upkeep and ensuring the office is orderly and tidy at all times
• Liaise with building management on facilities related items such as light bulb outages etc.
• Supports administrative team with tasks such as project filing, document typing
• Ensure that an adequate inventory of office supplies is on hand by taking a weekly accounting and creating a request for supplies. Place all orders and distribute supplies when received
• Assist with office errands as needed
• Assist with various projects the Facilities Office Coordinator may have on a daily basis
• Other duties as required
Basic Qualifications
• Experienced working with Microsoft Word, Outlook and Excel
• Strong attention to detail and follow-through skills
• Strong organizational and filing skills
• Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
• Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates and employees
• Demonstrated ability to prioritize, meet deadlines, and follow instructions.
• Ability to work effectively in a team environment
• Ability to handle confidential and sensitive information
• Ability to exercise good judgment and use discretion
• Ability to work with limited supervision
• A self-starter with ability to anticipate issues and proactively problem solve
• Proven experience in multi-tasking and working with multiple people and priorities
• Ability to manage time wisely and prioritize effectively in a fast-paced environment
• Enthusiastic attitude and strong work ethic
• Must adhere to work schedule and be prompt
Education and Experience
• High School Diploma
• 1 year of receptionist or administrative assistant experience.
Preferred Qualifications
• Experience working at a talent agency, media, public relations or entertainment industry is a plus
• Candidates must possess very strong organizational skills and be reliable, extremely detail-oriented, resourceful and able to anticipate needs
• Bachelor's Degree in a related field
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Receptionist jobs in Santa Monica-CA
Receptionist
A diverse entertainment company and producer of a wide range of television programming including awards shows, specials, and reality series is seeking a highly qualified Receptionist. This position will be based in Santa Monica.
Role: Temp to Perm
Description
The position of Receptionist requires an individual with excellent organizational skills and the ability to multi-task and thrive in a fast-paced environment. You will be the first point of contact for incoming guests and visitors. You will be responsible for answering phones and assisting with office projects. Excellent communication skills, good phone presence, and a friendly and professional demeanor is required.
Responsibilities
• Ensure that visitors and callers are greeted in a professional, courteous and welcoming manner
• Direct incoming phone calls to appropriate staff members. Promptly take messages in a complete and clear manner
• Manage multiple phone lines with ease and complete accuracy, and assure that all external and internal calls are handled quickly and effectively, including taking messages, transferring calls to voicemail or otherwise assisting callers
• Receive, log and distribute packages
• Responsible for opening and closing the office on a daily basis
• Manages conference room schedules, food orders from outside vendors, sets up conference rooms appropriately
• Responsible for keeping the office daily upkeep and ensuring the office is orderly and tidy at all times
• Liaise with building management on facilities related items such as light bulb outages etc.
• Supports administrative team with tasks such as project filing, document typing
• Ensure that an adequate inventory of office supplies is on hand by taking a weekly accounting and creating a request for supplies. Place all orders and distribute supplies when received
• Assist with office errands as needed
• Assist with various projects the Facilities Office Coordinator may have on a daily basis
• Other duties as required
Basic Qualifications
• Experienced working with Microsoft Word, Outlook and Excel
• Strong attention to detail and follow-through skills
• Strong organizational and filing skills
• Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
• Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates and employees
• Demonstrated ability to prioritize, meet deadlines, and follow instructions.
• Ability to work effectively in a team environment
• Ability to handle confidential and sensitive information
• Ability to exercise good judgment and use discretion
• Ability to work with limited supervision
• A self-starter with ability to anticipate issues and proactively problem solve
• Proven experience in multi-tasking and working with multiple people and priorities
• Ability to manage time wisely and prioritize effectively in a fast-paced environment
• Enthusiastic attitude and strong work ethic
• Must adhere to work schedule and be prompt
Education and Experience
• High School Diploma
• 1 year of receptionist or administrative assistant experience.
Preferred Qualifications
• Experience working at a talent agency, media, public relations or entertainment industry is a plus
• Candidates must possess very strong organizational skills and be reliable, extremely detail-oriented, resourceful and able to anticipate needs
• Bachelor's Degree in a related field
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