Personal / Executive Assistant
ConfidentialLos Angeles, CA
Full Time Job
First and foremost, we are looking for someone who is a self-starter, honest, positive, supportive, and sociable with a great sense of humor. Seeking a professional that loves kids and dogs, thrives in organization, thinks 10 steps ahead, strategizing how to best lay out the Executives' day while executing tasks, big and small. A team player who enjoys creating order out of chaos while working independently and with little or no supervision. This position is for the ultimate assistant and gatekeeper who takes pride in their work, is passionate about their contribution to the team and as a representative of that team, is determined to protect the confidentiality and sensitivity of ALL information with the utmost discretion.
This is a position with excellent growth opportunity in a Digital Entertainment Agency, therefore we are seeking a candidate with long-term interest who is committed and focused on their contribution to grow with the agency.
This position is intended for an experienced full-time Executive Personal Assistant to directly assist the CEO and her Executive Partner. We are looking for a talented, organized, trustworthy, and reliable individual to manage daily tasks and affairs as it relates to both the Executive Partners' home and office, including but not limited to managing a full executive-business and personal family calendar.
-Assist Executive Partners in all assigned tasks and projects; personal and family affairs, as well as business
-Manage kids' and pets' schedules; coordinating appointments; driving, pick-ups, and drop-offs
-Manage the needs of the office and home; deal with vendors, compile special reports when necessary, and prepare presentation materials
-Assist with administrative tasks including, but not limited to: contact management, scheduling appointments, running errands, taking notes, answering calls, photocopying, and managing priorities
-Arrange travel accommodations; create comprehensive and detailed itineraries
-Conduct all aspects of the job with appropriate level of confidentiality and sensitivity to clients, projects, and agency by not disclosing confidential information except on a need-to-know basis
-Anticipate and manage the Executive Partners' needs and proactively bring together appropriate people and resources to meet those business and personal needs; be a critical thinker and have foresight to always be one-step ahead
-Job responsibilities subject to change and contingent upon Executive Partners' business and personal needs
-Bachelor's degree, preferred
-Bilingual - Spanish/English highly preferred
-Minimum 2 years of prior experience in a high-level administrative position; business and personal
-Must have a working vehicle, valid driver's license and good driving record with no DUI's.
-Strong navigational skills and understanding of driving in Los Angeles
-Demonstrate critical thinking skills to prioritize and leverage the Executive Partners' time, resources, information and communications
-Strong organizational and time management skills; coordinating special projects and initiating collaboration with other key staff on a broad range of tasks; TEAM oriented
-Excellent written and verbal communication skills; as it relates to personal and business matters
-Must be self-motivated and take initiative with decision-making ability
-Exceptional knowledge and experience working with Apple products; MAC, and Microsoft Office
-Working knowledge of Box.com and/or similar sites
-Must love kids + dogs
-Must be ok with schedule: Mon - Fri 10am to 7pm
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