Personal Assistant for Music Manager
Confidential
Los Angeles, CAThis was removed by the employer on 2/1/2017 5:38:00 PM PST
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Full Time Job
Looking for a personal assistant to the owner of artist management company. Initial trial period of 30 days with the opportunity for permanent hire. This role requires exceptional attention to detail, excellent organizational and analytical skills, and most importantly, the ability to prioritize and multi-task under extreme pressure in a fast-paced environment. A high degree of integrity and discretion in handling confidential information, and professionalism in dealing with Manager's business as well as personal contacts is essential.
Seeking someone who is always ''one step ahead'' and can handle a full slate of projects and maintain organization at all times. Ideal candidates must demonstrate good common sense and forethought, be reliable, trustworthy, and capable of handling high-stress situations in a calm manner. This is a very personal position and you will spend a great deal of time working from the Manager's home.
Qualified candidates should meet the following criteria:
Possess a ''no task is too small'' attitude and be willing to do whatever is asked.
Excellent time management and multitasking skills
Must be punctual, proactive, reliable, detail-oriented, organized, self-motivated, and resourceful
Willing to work flexible hours when needed (this is not a M-F / 9-5 type of job).
Able to keep track of many ongoing projects with strong attention to detail and excellent follow through
Ability to work independently and prioritize multiple tasks with strict deadlines
Must be comfortable working with strong personalities and capable of receiving performance feedback.
-You may be exposed to A-list talent, so professionalism is key.
*Responsibilities / job functions:
Schedule high volumes of calls, meetings, and conference calls between multiple parties in different time zones
Remind manager of daily schedule and everything that needs to be done
Provide full personal and administrative support to the CEO/artist manager
Maintaining and updating manager's personal and travel calendar.
Handling excessive amounts of paperwork (personal business-related) - making sure everything gets submitted on time
Reconcile receipts and prepare/track expense reports
Overseeing financial statements - going through them on a weekly basis and categorizing expenses accordingly
Liaise closely with business managers regarding Artist Managers finances
Accountable for managing project deadlines
Personal errands for manager.
Put together travel itineraries - liaise with travel agents and booking agents, arranging pick ups when necessary
Answering Manager's phones, rolling calls, taking messages
Organize personal arrangements as requested - dinner reservations, activities, etc
Update manager's music library and organize into playlists
Send daily schedule to Manager and rest of team at the end of each day with updates for the following day
*Job requirements:
At least 1 year experience in music or entertainment strongly preferred
BA/BS degree preferred
Personal assistant experience strongly preferred
Must have a car and valid drivers licence
Familiarity with social media usage, instagram, snapchat, twitter, etc
Strong proficiency in MS Word, MS Excel, and Google docs/spreadsheets
Excellent written, verbal, organizational, and interpersonal communication skills are essential