Office Manager
Confidential
Culver City, CAThis was removed by the employer on 10/6/2014 10:49:00 AM PST
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Full Time Job
Well known media company is seeking an Office Manager/HR Coordinator accustomed to working in a fast-paced production environment. The ideal candidate will wear multiple hats (a ''jack of all trades''), be a self-starter, be detailed-oriented, thrive in a changing environment and possess superior organizational skills and sound judgment.
Office Manager Responsibilities:
Own our office space to ensure it runs smoothly and efficiently
Partner with upper management to anticipate office needs, problem solve and be challenged to make the work environment better
Pitch and coordinate office/employee events
Make proactive recommendations for the most efficient use of the department budget
Monitor and manage the direction of external vendors and track service level and maintenance of those projects
Approve, reconcile and process department and office invoices
Ensure kitchen, supplies and office essentials are ordered and stocked accordingly
Place all kitchen and office supply orders and distribute supplies when received
Handle all physical office moves/transfers including updating the seating charts and notifying proper parties
Handle all mass office related communication (via email)
Partner with admins to coordinate the scheduling of conference rooms and guest calendar
Manage the cleanliness of all onsite conference rooms and bathrooms
Provide reception back-up as needed
Assist with office errands as needed
HR Coordinator Responsibilities:
Act as the first point of contact for general HR questions and requests regarding company benefits, policies, procedures and payroll
Answer employee HR questions and resolve complex issues
Prepare new hire paperwork for employees
Responsible for onboarding consultants and temporary employees
Draft, collect, track, and deliver consultant paperwork to billing department
Administer new hire orientation and tour of the office
Coordinate with IT to provide new hires with necessary tools and equipment
Manage exit interviews and paperwork of all personnel
Maintain confidential employee documents, company policies & procedures and other operational systems associated with HR and Office
Requirements:
Bachelor's degree in HR or related field; or equivalent work experience
3 years of progressive HR and operations experience preferred
Familiar with HR administration, compliance, payroll and applicable state & federal laws
Superior analytic, organizational and problem solving capacity
Advanced computer skills including a working knowledge of MAC's, including Google Drive and Docs
Able to effectively communicate internally and externally both written and verbal
Ability to thrive in an unstructured, ambiguous environment
Must be ''quick on your feet'' while keeping a calm demeanor