Office Manager
Confidential
Hollywood, CAThis was removed by the employer on 10/23/2014 11:47:00 AM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Office Manager jobs in Hollywood-CA
Search all Office Manager postings
Full Time Job
Eclectic Pictures, a prolific, independent feature film production company based in Hollywood, California is seeking a full-time, experienced, focused, extremely organized, highly motivated, and exceptionally detail oriented Office Manager with Personal Assistant duties that provide administrative and clerical support to the President with previous film experience. This person will be expected to hit the ground running in a small office environment to meet strict deadlines, anticipate needs, and have strong communication skills, and must be able to wear multiple hats. This person must also enjoy networking, communicating and taking charge of projects. Being organized and having attention to detail is a MUST. The ideal candidate should have high energy, is not afraid to ask questions and can learn to adapt in a way that will allow you to always be 'three steps ahead' of the President. Additional duties include monitoring and reconciliation of checking accounts, processing of monthly reimbursements, processing of monthly operation expenses/invoices, provide oversight and support to all payroll and all other administrative duties while also supporting other departments and hiring / managing interns with any and all administrative duties. You will be the main point of contact for the company.
Essential office responsibilities include: maintaining personnel files, coordinating office maintenance, processing mail, managing all essential business in the office and planning and scheduling events, meetings, and conference calls, coordinate travel arrangements and hotel bookings. Provide administrative and business support to the Executive Team. Professional, confident, courteous and supportive manner in dealing with renters and clients. Effective time management, planning and prioritization, ability to manage multiple and sometimes conflicting deadlines, Flexibility to deal with a variety of tasks and changing business needs, and Calendar Management. Research, proofreading, editing, experience is a must.
Essential accounting responsibilities include: preparing client invoices, processing client payments, preparing bank deposits, reconciling accounts, processing payroll, recording and paying vendor bills, assisting with audits, preparing financial statements, and helping to prepare Corporate taxes and annual Corporate filings for the state of California. Candidates must also be able to work closely with our CPA firm.
Experience with QuickBooks and Mac OS is a must, Property management a plus.
Candidate/Job requirements:
• Strong academic background or relevant work experience (minimum of a Bachelor's Degree in Business)
• 2-3 year previous industry experience supporting an executive or as a business manager
• Excellent oral and written communication skills with strong grammatical and proofreading abilities
• Excellent management, organization and interpersonal skills.
• Attention to detail and organizational skills are of the highest importance
• Ability to use own initiative and work with minimal supervision
• Excellent organizational skills and attention to detail
• Must be a born multitasker and have excellent follow-through without hand holding
• Ability to handle whatever is thrown at you in a fast paced and pressured environment
• Ability to work with confidential and sensitive information in a discrete manner
• Discretion in dealing with confidential and sensitive information and situations
• Must be a self-starter with the ability to prioritize and be proactive
• Monitor and respond to email and phone activity
• Excellent verbal and written communication skills
• General office administration, including office upkeep, file maintenance, records management and storing business documents.