Office Manager
Confidential
Los Angeles, CAThis was removed by the employer on 10/6/2014 4:39:00 PM PST
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Full Time Job
Are people amazed at your ability to do everything at once? Then this may be the perfect job for you.
A fast paced Entertainment Advertising Agency seeks an Office Manager
A terrific opportunity exists at a busy entertainment advertising company for an energetic, detail-oriented person who is able to multi-task in a fast-paced-creative office environment.
This is a semi-autonomous role and you need to be comfortable being independent and making decisions. You need to be self-directed and have excellent organizational and problem-solving skills. This position will suit you if you have good interpersonal and presentational skills, as well as office management experience. Eligible candidates must also have a great phone manner, and be outgoing and confident. Position reports to COO, CEO and Director of Operations.
This is not a creative position; applicants without prior office management and/or administrative experience will not be considered.
UNCONDITIONAL JOB REQUIREMENTS:
- At least 2 years experience in a fast-paced, high-pressure, deadline-oriented office environment.
- Possess a ''can do'' attitude with great multi-tasking skills and ability to switch from task-to-task, without skipping a beat or losing your cool.
- MAC literate with a strong working knowledge of MS Office Suite; google calendars and google docs; knowledge of Rebus/Paprika accounting/management software a plus.
- Experience with answering multi-line switchboard, while possessing polite phone etiquette.
- Proven clear thinker who is pro-active, detail oriented, reliable, and trustworthy with the handling of highly confidential information/materials
PRIMARY RESPONSIBILITIES INCLUDE (but not limited to):
- Communicates with property management, outside vendors and maintenance personnel to ensure a safe work environment
- Research, price, and purchase office supplies and equipment and make sure inventory is in proper working order.
- Reception back up; coverage for lunch-breaks and daily closing of reception
- Instructing new hires and freelancers on electronic timesheets
- Preparing and collecting new hire and freelance paperwork and parking assignments
- Assist Human Resources including tracking of employee Paid Time Off
- Managing calendars and scheduling for PTO, freelancers and conference room availability
- Prepare expense reports for approval
- Coordinate and schedule travel arrangements
- Provide general administrative support for the team and assist staff in special projects when needed
- Developing policies and procedures for filing, record keeping and mail distribution.
- Coordinate and plan special staff events
- Other duties as assigned