EntertainmentCareers.Net
Office Manager
Confidential
New York, NY
Uh oh, this posting was removed on 1/25/2016 9:06:00 AM PST
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A fast-paced production office run by an Academy Award-nominated director is currently seeking an Office Manager to oversee and carry out general office operations, and to ensure that the office runs smoothly from day to day. The ideal candidate will be experienced at handling a wide range of administrative and executive support related tasks, and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a large office of diverse people - each with his/her own needs.
RESPONSIBILITIES include (but are not limited to):
-Performing reception duties, such as receiving a heavy volume of phone calls in a professional manner, taking and relaying detailed messages, greeting guests, and signing for and delivering mail/packages
-Hiring, training, and managing interns
-Acting as the official liaison between the company and its vendors, service providers, and landlord, which includes resolving any facility-related issues (building maintenance, office cleaning, phones/internet, IT, A/C, etc.)
-Tracking supply inventory and placing orders including office supplies, groceries, cleaning supplies, water cooler maintenance, etc.
-Organizing shipments through FedEx, UPS, USPS, etc. as well as local messengers
-Drafting and sending office-wide announcements
-Handling minimal accounting duties, such as petty cash and expense reports
ADDITIONAL ASSISTANCE (as needed):
-Assist production teams with some coordination needs (travel bookings, equipment rentals/purchases, etc.)
-Provide research for ongoing and development projects
-Provide support to the rest of the core team on an as-needed basis
QUALIFICATIONS:
-Proven office management, administrative, and/or assistant experience
-Excellent time management skills, with the ability to multi-task and prioritize while still paying close attention to detail
-Ability to both work as a member of a team and to carry out assignments independently
-Interest in film/TV production, especially documentary
-Proficiency in Microsoft Office programs, especially Word and Excel
-Bachelors degree
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Office Manager jobs in New York-NY
A fast-paced production office run by an Academy Award-nominated director is currently seeking an Office Manager to oversee and carry out general office operations, and to ensure that the office runs smoothly from day to day. The ideal candidate will be experienced at handling a wide range of administrative and executive support related tasks, and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a large office of diverse people - each with his/her own needs.
RESPONSIBILITIES include (but are not limited to):
-Performing reception duties, such as receiving a heavy volume of phone calls in a professional manner, taking and relaying detailed messages, greeting guests, and signing for and delivering mail/packages
-Hiring, training, and managing interns
-Acting as the official liaison between the company and its vendors, service providers, and landlord, which includes resolving any facility-related issues (building maintenance, office cleaning, phones/internet, IT, A/C, etc.)
-Tracking supply inventory and placing orders including office supplies, groceries, cleaning supplies, water cooler maintenance, etc.
-Organizing shipments through FedEx, UPS, USPS, etc. as well as local messengers
-Drafting and sending office-wide announcements
-Handling minimal accounting duties, such as petty cash and expense reports
ADDITIONAL ASSISTANCE (as needed):
-Assist production teams with some coordination needs (travel bookings, equipment rentals/purchases, etc.)
-Provide research for ongoing and development projects
-Provide support to the rest of the core team on an as-needed basis
QUALIFICATIONS:
-Proven office management, administrative, and/or assistant experience
-Excellent time management skills, with the ability to multi-task and prioritize while still paying close attention to detail
-Ability to both work as a member of a team and to carry out assignments independently
-Interest in film/TV production, especially documentary
-Proficiency in Microsoft Office programs, especially Word and Excel
-Bachelors degree
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