Office Manager / Front Desk
Confidential
Los Angeles, CAThis was removed by the employer on 4/19/2017 11:16:00 AM PST
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Full Time Job
We are two branded content production companies that share a super cool office space in West LA. We're in search of an amazing person to join our team as an Office Manager/Front Desk person. This is an entry level position, with eventual room for growth. Consider it a great opportunity to get your foot in the door. If you blow us away, we might even let you bring your other foot inside, too. You are the first face visitors see when they walk through the door, so we need someone who can deliver a positive first impression and can streamline the day-to-day operations of our workspace.
Duties:
- Welcoming visitors by greeting them in a friendly, courteos and professional manner
- Answering phones, taking messages, and creating call logs
- Maintaining security by following standard procedures
- Issuing parking validation per company; maintaining parking pass log
- Maintaining safe, clean, and attractive reception/front desk area
- Coordinating with office contacts, vendors, and service providers
- Ordering weekly groceries and office supplies
- Coordinating staff birthdays (stocking birthday cards and planning small in-office lunch celebrations)
- Signing for deliveries, distributing incoming mail/packages, and sending outgoing mail
- Scanning/sending relevant documents
- Ordering staff lunches as needed per project/occasion
- Preparing conference room amenities for meetings in attractive, neat, and professional fashion
- Typing up notes/briefs and other memoranda as needed
- Performing general administrative support for account executives
- Researching trade news and compiling digest of potential future projects as requested
- Planning annual company parties, holiday dinners, etc.
- Booking executive and company travel
- Maintaining clean, tidy, fully-stocked common, kitchen and restroom areas (running dishwasher, taking out trash, stocking fridge/bathroom supplies throughout day)
- Troubleshooting issues related to day-to-day workings of office amenities (Internet, appliances, etc.)
- Contributing to team effort by accomplishing other tasks or challenges as needed
Requirements:
- Friendly, outgoing and energetic demeanor
- Naturally enjoy taking initiative and improving situations
- Excellent communication skills, in person and on the phone
- Highly organized and able to multitask
- Meticulous, precise - you should largely enjoy catching typos
- Responsible, reliable, and trustworthy
- Able to maintain confidentiality of highly sensitive documents and information
- Common sense
- Previous reception/office experience preferred (specifically answering phones)
- Strong computer skills (Dropbox, Google Drive, etc.)
- Able to work overtime on occasion (rare)
- College degree preferred
Hours are 9:30AM to 6:30PM, Monday - Friday
Salary: $125/day
Want your application considered? Make sure you mention the spelling error featured in this posting in the first sentence of your cover letter.