Executive Assistant/ Officer Manager
Confidential
West Hollywood, CAThis was removed by the employer on 4/27/2015 6:40:00 PM PST
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Full Time Job
Award winning entertainment creative agency seeking a dynamic, outgoing individual to assist the CCO in our offices in West Hollywood. This person is a proactive problem solver; exceptionally organized; maintains a positive attitude and calm, friendly disposition in a fast-paced environment; and is able to effectively communicate and collaborate within a team.
Available to start immediately
Duties include, but are not limited to:
• Manage and maintain a busy office calendar, including meeting scheduling, coordinating events and activities
• Book travel: flights, hotels, restaurants, and transportation. Must have experience in handling itineraries. International travel experience preferred
• Event planning
• Review all special correspondence and incoming invitations
• Assist with purchases and delivery of gifts for clients, employees, etc
• Manage all office needs and work with the receptionist to maintain a smooth and functioning work environment
• Run occasional errands
Requirements:
• 2+ years of Executive Assistant experience, with experience to high level executives in the entertainment industry preferred (talent agency exec, producer, Ad agency etc)
• Have a 'can-do' attitude, be hard-working, resourceful and able to learn on the go
• Strong organizational skills
• Flexibility and willingness to work additional hours when necessary
• Excellent Familiarity with MS Office Products (Excel, Word, Outlook)
• Mac savvy
• Be an excellent brand representative
• Ability to anticipate - be two steps ahead at all times to deal with issues before they become problems
• Enjoy a fast paced environment with ever changing priorities
• Highly organized and skilled in time management
• Multi-task and complete a variety of tasks quickly and efficiently with a confident ability to come up with solutions on your own
• Be a clear and concise communicator
• Have a valid drivers license, a clean driving record and reliable personal transportation