Executive Assistant
Confidential
New York, NYThis was removed by the employer on 4/24/2014 10:44:00 AM PST
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Full Time Job
An artist management company based in New York, NY is looking to hire a punctual, detail-oriented and intelligent full-time Executive Assistant to the President.
The Executive Assistant will report to/assist the President, general duties include: assisting President with day to day tasks, handling both personal and business day-to-day needs, maintenance/management of office space, assisting with office administration and third parties, organization of personal and company travel arrangements, etc.
Essential Functions and Responsibilities:
• Schedule meetings, prioritize calendar and perform other general administrative tasks
• File important invoices, financial and legal documents; maintain confidentiality
• Answer phones and e-mail; correspond appropriately and communicate messages
• Establish and maintain effective working relationships with all clients and staff, external business associates, and the general public
• Review and revise documents, contracts, and draft letters
• Book travel for clients, create itineraries, and be on-call for possible last minute adjustments
Education, Experience, and Skills Required:
• Excellent organizational skills and ability to manage a variety of tasks successfully
• Ability to deal with high-pressure situations
• Self-starter, detail oriented; self-driven and possesses the ability to take initiative and anticipate needs
• Ability to work individually and in a team environment
• Experience with phones and must have a ''can-do'' attitude and thick skin
• Previous administrative and/or office experience preferred
• Knowledge of music management is helpful
• Ability to deal with sensitive and confidential information
• Proficient in Word, Excel, PowerPoint, and Outlook