EntertainmentCareers.Net
Executive Assistant
Confidential
Los Angeles, CA
Uh oh, this posting was removed on 1/23/2017 9:06:00 AM PST
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Executive Assistant Position
We are an LA-based award-winning advertising agency and production company specializing in producing marketing, advertising and promotion campaigns which engage, compel and activate viewers. This position is ideal for someone looking to build a career in entertainment/media. The position requires excellent communication, problem solving and organizational skills.
Overview
The ideal candidate must be a highly organized, detail-oriented individual with strong administrative skills, ability to multitask and must be calm under pressure. This individual is responsible for the day to day administrative functioning of the Executive Office. Must communicate effectively internally and externally and be comfortable working in a fast paced, deadline driven environment.
Job Duties
-Communicate and work closely with three (3) executives managing schedules, set up appointments and maintain call logs
-Work closely with staff to help facilitate internal meetings
-Book and manage all aspects of executives' travel arrangements
-Candidate must have excellent time management skills and be meticulous about follow through on tasks
-Must be proactive with the ability to use good judgment
-Ability to multi-task in a fast-paced environment and to accurately assess priorities
-Must have excellent people skills and be client/customer focused
-Handle heavy telephone activity; answer phones promptly with a positive, welcoming demeanor
-Assist in managing and updating client database
-Provide backup telephone and office managing support to the Office Administrative Coordinator/Receptionist
-Work seamlessly with other Coordinators on multi-department projects
-Prepare Executives' expense reports
-Must have an interest in and develop a familiarity with projects produced in house
Skills Required
-Familiarity with Mac Software
-Microsoft Office (Word, Outlook, PowerPoint)
-Excel Proficient
-Strong internet research skills
-Knowledge of administrative office procedures
-Excellent Customer Service Skills
-Strong organizational skills
Los Angeles applicants only
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Advertising Category
Browse the Assistant and Entry Level Category
Search for Executive Assistant jobs in Los Angeles-CA
Executive Assistant Position
We are an LA-based award-winning advertising agency and production company specializing in producing marketing, advertising and promotion campaigns which engage, compel and activate viewers. This position is ideal for someone looking to build a career in entertainment/media. The position requires excellent communication, problem solving and organizational skills.
Overview
The ideal candidate must be a highly organized, detail-oriented individual with strong administrative skills, ability to multitask and must be calm under pressure. This individual is responsible for the day to day administrative functioning of the Executive Office. Must communicate effectively internally and externally and be comfortable working in a fast paced, deadline driven environment.
Job Duties
-Communicate and work closely with three (3) executives managing schedules, set up appointments and maintain call logs
-Work closely with staff to help facilitate internal meetings
-Book and manage all aspects of executives' travel arrangements
-Candidate must have excellent time management skills and be meticulous about follow through on tasks
-Must be proactive with the ability to use good judgment
-Ability to multi-task in a fast-paced environment and to accurately assess priorities
-Must have excellent people skills and be client/customer focused
-Handle heavy telephone activity; answer phones promptly with a positive, welcoming demeanor
-Assist in managing and updating client database
-Provide backup telephone and office managing support to the Office Administrative Coordinator/Receptionist
-Work seamlessly with other Coordinators on multi-department projects
-Prepare Executives' expense reports
-Must have an interest in and develop a familiarity with projects produced in house
Skills Required
-Familiarity with Mac Software
-Microsoft Office (Word, Outlook, PowerPoint)
-Excel Proficient
-Strong internet research skills
-Knowledge of administrative office procedures
-Excellent Customer Service Skills
-Strong organizational skills
Los Angeles applicants only
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