EntertainmentCareers.Net
Executive Assistant
Confidential Via Staffing Firm
Westwood, CA
Uh oh, this posting was removed on 12/12/2016 9:07:00 AM PST
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Rising entertainment startup is looking for an Executive Assistant who will be the glue between talent and creative, with the goal to provide seamless support to two dynamic Co-Founders.
If you consider yourself a self-motivated mover and shaker with the ability to juggle competing priorities with tact while maintaining utmost professionalism and stellar client service, then keep reading.
The job:
- Owning all executive support duties with a high level of detail, discretion and urgency.
- Managing two hectic calendars while coordinating schedules throughout multiple time zones.
- Arranging complex travel itineraries including flights (private and commercial), hotels, ground transportation, visa preparations and dinner reservations.
- Acting as a gatekeeper; answering incoming phone calls in a welcoming way and transferring calls appropriately or taking detailed messages.
- Maintaining and updating daily to do lists.
- Acting as a liaison with other departments to assist in coordinating logistics of photo shoots, TV appearances and client meetings.
- Confirming and coordinating glam squad for photo shoots, appearances and events.
- Communicating with clients on all elements of campaigns including planning, project status and outcome; effectively applying feedback.
- Organizing and tidying the office space as needed.
- Handling light personal assistant duties including picking up lunch, prescriptions and dry cleaning and some personal shopping.
About you:
- A strong passion for all things entertainment and creative!
- 2+ years of experience as an assistant in an office setting.
- Confidence interacting with individuals at all levels, both inside and outside, of the organization.
- High proficiency with Microsoft Office Suite and Apple products (iPhone).
- Savvy with social media.
- Excellent verbal, oral and written communication skills.
- Cool under pressure -- friendly and outgoing in the most stressful of situations!
- Trustworthy; a high level of confidentiality is a must.
What's in it for you:
- A close-knit positive and collaborative work environment that promotes GROWTH!
- Two wonderful bosses who are eager to involve you in the business.
- A generous benefits plan and paid parking.
- A work hard, play hard approach to management; work/life balance and plentiful vacation days.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Executive Assistant jobs in Westwood-CA
Rising entertainment startup is looking for an Executive Assistant who will be the glue between talent and creative, with the goal to provide seamless support to two dynamic Co-Founders.
If you consider yourself a self-motivated mover and shaker with the ability to juggle competing priorities with tact while maintaining utmost professionalism and stellar client service, then keep reading.
The job:
- Owning all executive support duties with a high level of detail, discretion and urgency.
- Managing two hectic calendars while coordinating schedules throughout multiple time zones.
- Arranging complex travel itineraries including flights (private and commercial), hotels, ground transportation, visa preparations and dinner reservations.
- Acting as a gatekeeper; answering incoming phone calls in a welcoming way and transferring calls appropriately or taking detailed messages.
- Maintaining and updating daily to do lists.
- Acting as a liaison with other departments to assist in coordinating logistics of photo shoots, TV appearances and client meetings.
- Confirming and coordinating glam squad for photo shoots, appearances and events.
- Communicating with clients on all elements of campaigns including planning, project status and outcome; effectively applying feedback.
- Organizing and tidying the office space as needed.
- Handling light personal assistant duties including picking up lunch, prescriptions and dry cleaning and some personal shopping.
About you:
- A strong passion for all things entertainment and creative!
- 2+ years of experience as an assistant in an office setting.
- Confidence interacting with individuals at all levels, both inside and outside, of the organization.
- High proficiency with Microsoft Office Suite and Apple products (iPhone).
- Savvy with social media.
- Excellent verbal, oral and written communication skills.
- Cool under pressure -- friendly and outgoing in the most stressful of situations!
- Trustworthy; a high level of confidentiality is a must.
What's in it for you:
- A close-knit positive and collaborative work environment that promotes GROWTH!
- Two wonderful bosses who are eager to involve you in the business.
- A generous benefits plan and paid parking.
- A work hard, play hard approach to management; work/life balance and plentiful vacation days.
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