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Executive Administrative Assistant
Confidential
Encino, CA
Uh oh, this posting was removed on 9/4/2017 9:07:00 AM PST
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We are looking for an outstanding Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized, effective, and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive's working life and communication.
Salary range: $40,000-$50,000, based on experience
Desirable qualities our exceptional executive assistant will possess include:
- Anticipating the CEO's needs - you must see what other's don't see, constantly look ahead, and take care of the boss' needs often before the boss is aware of them. Above all else, your role is giving back time to the CEO so he can concentrate on the important things.
- Resourcefulness - Know how & when to take appropriate action if the executive is not available in a moment of crisis.
- Prideful Representation - Uphold & levitate the image of our company.
- Self-Starter Who Sees The Big Picture - Must be able to visualize the big picture so you can support the CEO without needing constant supervision and direction. Independent thought and independent action is a must.
- Organizational Skills - Bring consistent order to the ever-changing chaos.
- Focused - Must be able to juggle numerous projects and finish objectives on time despite being pulled away from tasks repeatedly.
- Scrupulous About Details: Attention to detail is key; innately, you assure nothing is missing or overlooked.
- Excellent Communication Skills: As an extension of the CEO, who frequently speaks on his behalf, you must convey an air of authority, competence, and clarity while being a master of communication with strong speaking and writing skills.
- Integrity: Understanding the foundation of our company is based on our word, you must respect, acknowledge, and invest in doing the right thing at all time and always doing what you say you will do.
Responsibilities
- Efficiently & effectively schedule workloads, meetings, and daily reminders that does not put undue strain on the CEO and allows him to output his best work.
- Undertake the tasks of receiving calls, taking messages and routing correspondence effectively
- Act as the point of contact between the executives and internal/external clients
- Handle all requests and queries appropriately and independently
- Arrange meetings and appointments and provide effective reminders that boost work flow instead of disrupting it.
- Develop and carry out an efficient documentation and filing system
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Produce reports, presentations, and briefs
- Make travel arrangements
Requirements
• Proven experience as an executive administrative assistant or in other secretarial position
• Exemplary planning and time management skills
• Ability to multi-task and prioritize daily workload
• Full comprehension of office management systems and procedures
• High level verbal and written communications skills
• Excellent knowledge of MS Office
• Proficiency in English
• Up-to-date with advancements in office gadgets and applications
• Discretion and confidentiality
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Crew - Reality TV Category
Search for Executive Administrative Assistant jobs in Encino-CA
We are looking for an outstanding Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized, effective, and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive's working life and communication.
Salary range: $40,000-$50,000, based on experience
Desirable qualities our exceptional executive assistant will possess include:
- Anticipating the CEO's needs - you must see what other's don't see, constantly look ahead, and take care of the boss' needs often before the boss is aware of them. Above all else, your role is giving back time to the CEO so he can concentrate on the important things.
- Resourcefulness - Know how & when to take appropriate action if the executive is not available in a moment of crisis.
- Prideful Representation - Uphold & levitate the image of our company.
- Self-Starter Who Sees The Big Picture - Must be able to visualize the big picture so you can support the CEO without needing constant supervision and direction. Independent thought and independent action is a must.
- Organizational Skills - Bring consistent order to the ever-changing chaos.
- Focused - Must be able to juggle numerous projects and finish objectives on time despite being pulled away from tasks repeatedly.
- Scrupulous About Details: Attention to detail is key; innately, you assure nothing is missing or overlooked.
- Excellent Communication Skills: As an extension of the CEO, who frequently speaks on his behalf, you must convey an air of authority, competence, and clarity while being a master of communication with strong speaking and writing skills.
- Integrity: Understanding the foundation of our company is based on our word, you must respect, acknowledge, and invest in doing the right thing at all time and always doing what you say you will do.
Responsibilities
- Efficiently & effectively schedule workloads, meetings, and daily reminders that does not put undue strain on the CEO and allows him to output his best work.
- Undertake the tasks of receiving calls, taking messages and routing correspondence effectively
- Act as the point of contact between the executives and internal/external clients
- Handle all requests and queries appropriately and independently
- Arrange meetings and appointments and provide effective reminders that boost work flow instead of disrupting it.
- Develop and carry out an efficient documentation and filing system
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Produce reports, presentations, and briefs
- Make travel arrangements
Requirements
• Proven experience as an executive administrative assistant or in other secretarial position
• Exemplary planning and time management skills
• Ability to multi-task and prioritize daily workload
• Full comprehension of office management systems and procedures
• High level verbal and written communications skills
• Excellent knowledge of MS Office
• Proficiency in English
• Up-to-date with advancements in office gadgets and applications
• Discretion and confidentiality
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