EntertainmentCareers.Net
Executive Administrative Assistant
Confidential
Century City, CA
Uh oh, this posting was removed on 7/31/2017 9:06:00 AM PST
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Seeking Administrative Assistant for fast paced entertainment company in Century City. The Assistant will provide all aspects of administrative support to multiple senior level executives including CEO, COO, and Controller. The position serves as an administrative liaison to peers, corporate management team, employees, and outside clients and vendors within our corporate executive office. The position provides daily administrative support including discrete handling of confidential information, preparation of PowerPoint presentations, scheduling meetings and travel arrangements, maintaining call sheets, filing, word processing, Excel spreadsheets, expense reports, invoice reconciliation, back-up to receptionist, and more. Please note that while we are a production company, this position works in our executive office exclusively, not directly within our production department.
Essential Functions:
• Serves as administrative contact for executives, external agencies, and vendors
• Provides all general administrative support to executives
• Prepares assigned materials when requested using Word, Excel, and PowerPoint
• Provides telephone coverage -- answers executive phones, takes accurate messages, arranges internal and external meetings (including selection of date, time, and location)
• Maintains calendars -- arranges, coordinates, and prioritizes complex scheduling and logistics; Schedules meetings, conference calls, video conferences, budget reviews, and etc.
• Manages filing system and provides filing support as needed
• Prepares and tracks purchase orders for executives as necessary
• Distributes mail, faxes, and deliveries as appropriate
• Conducts extensive online and offline research as requested
• Schedules all travel arrangements including hotel accommodations, airline reservations, rental cars, and off-site meeting venues
• Prepares expense reports
• Arranges special meeting facilities; send meeting confirmation e-mails; prepares and distributes meeting materials
• Partners with IT for scheduling, setting-up, and troubleshooting video conferences and ''Go-to Meeting''
Basic Requirements:
• Requires a college degree and 1 year experience providing executive support including reception
• Microsoft Office experience using Microsoft Word, Excel, and PowerPoint
Other Requirements / Characteristics:
• Must have a high level of proficiency using Microsoft Office software
• Must have prior experience preparing expert level Excel spreadsheets and PowerPoint presentations
• Must be comfortable in high demand work situations and possess ability to handle quick and accurate output
• Must be highly capable of handling analytic projects
• Must have strong collaborative skills to train users on finance applications and to assist in solving problems
• Must have excellent organization, presentation, and communication skills
• Must be flexible with work schedule and be available for overtime on an as needed basis
• Must be customer friendly and possess a strong ability to deliver work on time
• Must be a self-starter and have demonstrated ability to support executives
Preferred Requirements:
• Prefer prior experience in cable / broadcast, business development, finance, or HR settings
• Undergraduate degree in accounting, business administration, finance, or HR is desirable
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Human Resources Category
Search for Executive Administrative Assistant jobs in Century City-CA
Seeking Administrative Assistant for fast paced entertainment company in Century City. The Assistant will provide all aspects of administrative support to multiple senior level executives including CEO, COO, and Controller. The position serves as an administrative liaison to peers, corporate management team, employees, and outside clients and vendors within our corporate executive office. The position provides daily administrative support including discrete handling of confidential information, preparation of PowerPoint presentations, scheduling meetings and travel arrangements, maintaining call sheets, filing, word processing, Excel spreadsheets, expense reports, invoice reconciliation, back-up to receptionist, and more. Please note that while we are a production company, this position works in our executive office exclusively, not directly within our production department.
Essential Functions:
• Serves as administrative contact for executives, external agencies, and vendors
• Provides all general administrative support to executives
• Prepares assigned materials when requested using Word, Excel, and PowerPoint
• Provides telephone coverage -- answers executive phones, takes accurate messages, arranges internal and external meetings (including selection of date, time, and location)
• Maintains calendars -- arranges, coordinates, and prioritizes complex scheduling and logistics; Schedules meetings, conference calls, video conferences, budget reviews, and etc.
• Manages filing system and provides filing support as needed
• Prepares and tracks purchase orders for executives as necessary
• Distributes mail, faxes, and deliveries as appropriate
• Conducts extensive online and offline research as requested
• Schedules all travel arrangements including hotel accommodations, airline reservations, rental cars, and off-site meeting venues
• Prepares expense reports
• Arranges special meeting facilities; send meeting confirmation e-mails; prepares and distributes meeting materials
• Partners with IT for scheduling, setting-up, and troubleshooting video conferences and ''Go-to Meeting''
Basic Requirements:
• Requires a college degree and 1 year experience providing executive support including reception
• Microsoft Office experience using Microsoft Word, Excel, and PowerPoint
Other Requirements / Characteristics:
• Must have a high level of proficiency using Microsoft Office software
• Must have prior experience preparing expert level Excel spreadsheets and PowerPoint presentations
• Must be comfortable in high demand work situations and possess ability to handle quick and accurate output
• Must be highly capable of handling analytic projects
• Must have strong collaborative skills to train users on finance applications and to assist in solving problems
• Must have excellent organization, presentation, and communication skills
• Must be flexible with work schedule and be available for overtime on an as needed basis
• Must be customer friendly and possess a strong ability to deliver work on time
• Must be a self-starter and have demonstrated ability to support executives
Preferred Requirements:
• Prefer prior experience in cable / broadcast, business development, finance, or HR settings
• Undergraduate degree in accounting, business administration, finance, or HR is desirable
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