Administrative Assistant
Confidential
Santa Monica, CAThis was removed by the employer on 6/10/2016 9:08:00 AM PST
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Part Time Job
Key Responsibilities:
Responsible for handling daily administrative functions for Managing Director of small but successful media company, including but not limited to:
Call notes, answering inquiries and fielding requests for information; monitoring emails to ensure nothing falls through the cracks.
Organizing daily calendar; ensuring all meeting locations and information are up-to-date and sending daily meeting/appointment reminders.
Managing offsite schedule, including booking and canceling (as the need arises) meeting venues, restaurants, etc.
Coordinating business travel arrangements (including international travel & TV markets/conferences), including flights, lodging, vehicles, business appointments, and special industry events, as directed
Representing the Managing Director with a wide range of high-profile contacts, including talent, representation, producers, distributors, and broadcasters
Managing incoming creative or business development submissions
Maintaining travel & expense reports, and corresponding databases
General administrative tasks, such as filing, client gifting, office, IT troubleshooting, and/or liaising with IT help desk
Facilitating intra- and inter-departmental communication and providing updates, as directed.
Managing some elements of Managing Directors personal tasks
Performs other related duties as required
Required Skills/Qualifications:
Bachelor's degree or equivalent related work experience required.
Preferred candidate will have solid, previous C-Level work experience.
Minimum 1-2 years of work-related experience required, preferably within a high-paced agency, network or TV production environment.
Strong knowledge of domestic & international TV business news and developments is strongly preferred.
Must possess exceptional verbal, written and interpersonal communication skills, marked by a proclivity toward teamwork, a high level of professionalism, diplomacy, discretion, and poise.
Must possess demonstrated ability to take direction, pay attention to detail, follow through on tasks with minimal additional direction and be resourceful, self-driven, and able to prioritize.
Prior experience and proven methodologies for understanding and anticipating executive needs to optimize efficiency, organize work, and quickly course-correct, if challenges are presented.
Must have a proven meticulous attention to detail in daily work habits.
Ability to exercise sound critical thinking and judgment, while managing competing & demanding priorities.
Proficiency in the Mac operating system environment and MS Office (Outlook, Word, Excel, PowerPoint) required.
The successful candidate must be able to work overtime as needed.