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Administrative Assistant - Finance
Confidential
New York, NY
Uh oh, this posting was removed on 11/21/2016 9:06:00 AM PST
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Prominent talent agency is currently seeking an Administrative Assistant who will be responsible for providing support to a Senior Corporate Executive. The ideal candidate will exercise discretion and independent judgment, as well as the ability to interface and work with senior level business leaders and their teams. The candidate will have good research skills and the ability to effectively manage scheduling of calls, meetings and a high volume workload.
Primary Responsibilities:
· Handle all scheduling related matters on a high volume desk
· Provide phone support; organize calls, listen and proactively set follow up
· Complete expense reports using SAP
· Assist with conference room reservations, audio/visual equipment set up, catering for meetings and visitor registration
· Print and organize documents
· Generally be aware of Senior Executive's day
· Managing travel logistics, draft travel booklet itineraries/agendas
· Create detailed meeting logs each week
· Order and stock office supplies
· Prepare outgoing packages
. Some night/weekend work as needed
Qualifications:
· Bachelor's degree
. Experience assisting a senior level executive preferred
· Internet/Technology savvy
· High proficiency with MS Office (Word, Excel, PowerPoint and Outlook)
· Ability to work with all levels of management
· Exceptional grammar and proofreading skills required
· Ability to handle multiple assignments and deadlines with accuracy
· Detail-oriented and proactive
· Exceptional interpersonal skills
· Strong written and oral communication skills
· Professional demeanor
EEO
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Administrative Assistant - Finance jobs in New York-NY
Prominent talent agency is currently seeking an Administrative Assistant who will be responsible for providing support to a Senior Corporate Executive. The ideal candidate will exercise discretion and independent judgment, as well as the ability to interface and work with senior level business leaders and their teams. The candidate will have good research skills and the ability to effectively manage scheduling of calls, meetings and a high volume workload.
Primary Responsibilities:
· Handle all scheduling related matters on a high volume desk
· Provide phone support; organize calls, listen and proactively set follow up
· Complete expense reports using SAP
· Assist with conference room reservations, audio/visual equipment set up, catering for meetings and visitor registration
· Print and organize documents
· Generally be aware of Senior Executive's day
· Managing travel logistics, draft travel booklet itineraries/agendas
· Create detailed meeting logs each week
· Order and stock office supplies
· Prepare outgoing packages
. Some night/weekend work as needed
Qualifications:
· Bachelor's degree
. Experience assisting a senior level executive preferred
· Internet/Technology savvy
· High proficiency with MS Office (Word, Excel, PowerPoint and Outlook)
· Ability to work with all levels of management
· Exceptional grammar and proofreading skills required
· Ability to handle multiple assignments and deadlines with accuracy
· Detail-oriented and proactive
· Exceptional interpersonal skills
· Strong written and oral communication skills
· Professional demeanor
EEO
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