Executive/Personal Assistant
Confidential Via Staffing Firm
Brentwood, CAThis was removed by the employer on 1/23/2017 3:46:00 PM PST
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Full Time Job
Hi-Level Executive Assistant/Personal Assistant- home office in Brentwood, CA
Hours: 9am - 7pm- Must be flexible with 24/7 availability.
Salary: DOE + benefits
Seeking a highly skilled Executive/Personal Assistant ''right hand.''
This position is ideal for a career-level EA/PA seeking a long-term opportunity. Perform all administrative tasks, including but not limited to the following:
• Act as communications chief between Principal and staff
• Oversee and manage Principal's daily calendar, create extensive travel arrangements and itineraries
• Manage every facet of event planning for all events hosted by Principal encompassing budgets, venues, mailings and RSVP lists, vendor relations, seating, ticket distribution, on-site logistics and post event evaluations, etc.
• Gift management which includes identifying options, procurement, gift wrapping, card selection, shipment, delivery verification
• Maintain philanthropic database and orchestrate donations, ad support and charitable donations as needed
• Maintain multiple confidential databases and records
• Work with in-house archivist to ensure press and materials are properly stored in company archives
• Maintain personal contacts and Rolodex for Principal
• Liaise with Estate Manager to ensure property visits are smooth and seamless, work closely with the Major Domo on any dietary requests, needs, etc.
Desired Skills and Experience
• Highly organized and efficient; able to manage multiple projects/tasks simultaneously
• Able to handle complex travel and logistical arrangements
• Strong computer skills including all Mac applications
• Anticipates issues before they occur and plans option-based contingencies
• Knows when/how to be assertive to get things done
• Quick to respond to requests and is completely dependable on follow-through
• Demonstrated ability to handle sensitive, confidential information
• Versatile professional with a high standard of integrity
• Able to maintain professionalism and composure in a fast-paced environment
• Flexible; able to provide 24/7 availability, including evenings, weekends and holidays as required
Please do not submit your resume unless you meet the qualifications- MUST have 7 -15 years experience in similar role -working for a major CEO, HNW individual or A-list celebrity. Entertainment industry experience preferred.
Please send your resume as either a Microsoft Word or PDF attachment & include a cover letter indicating your desired salary range.