Executive Assistant to the CEO
Confidential Via Staffing Firm
New York, NYThis was removed by the employer on 6/21/2016 2:05:00 PM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Executive Assistant to the CEO jobs in New York-NY
Search all Executive Assistant to the CEO postings
Full Time Job
POSITION SUMMARY:
This position is ideal for a Production, Desk or Executive assistant passionate about media, broadcast journalism, digital media and entertainment and looking to gain hands-on exposure to the entertainment, news, media and digital industries through supporting the Chief Executive Officer, Erik Sorenson.
Key Responsibilities:
Executive Assistant to the CEO
- Daily Coordination concerning e-mail correspondence, phone calls, meetings, transportation, projects, business development
o Manage and follow-up on all communication (telephone and e-mail) for the CEO
- Shadow calls and prepare notes on calls as directed by the CEO
- Assimilate all correspondence, including e-mails, including regular ''downloads'' to the CEO on current items
- Proactively direct follow-up on all call notes, emails, etc
o Manage calendar, schedule meetings
- Insure the CEO has all necessary materials for meetings with clients, including bios, company information and recent press clippings
- Coordination with staff re: meeting materials as necessary
o Manage transportation and travel arrangements
- Daily coordination with Chairman's assistant on various business matters
- Provide research assistance as required by CEO
- Proactively manage CEO's business development activities, including tracking in Encore database
- Coordination of office management with Office Manager
o Support cell phones, tablets, computers for the CEO
- Maintain familiarity with SG client list and key client personnel
- Computer: Must be proficient in Microsoft Word, Outlook, PowerPoint, the Internet
- Television/Computers/Other Equipment: general operation, maintenance and update (e.g. Skype calls, video conference, blue jeans, etc.)
Personal Assistance
- The job may require handling/scheduling some personal travel arrangements and meetings
Other Related Responsibilities:
- Manage SG files relating to the CEO
- Order meals, supplies, etc. as needed
- Logistics for client meetings at SG in coordination with SG Consultant.
o Reserve conference room
o Order food and supplies. Be at office for set up and meeting needs
o Production and/or preparation of presentation materials
- Logistics for client meetings-external in coordination with SG Consultant.
o Production and/or preparation of presentation materials
o Provide him with meeting materials above, as well as necessary client files, pads, pens, etc.
o Coordination of room set up, tent cards, etc.
- Back up of other coordinators - phone, reception, daily clips
- Participate in all team meetings (Search and Consulting)
Qualifications / Proficiencies:
• Bachelor's degree from a recognized, 4 year college or university
• 2 years of media/entertainment/broadcast news industry experience
• Must have working knowledge of Microsoft Office, Outlook, Word, Excel and Power point, internet research and social media applications. Knowledge of database management and/or executive recruiting software a plus (Encore).
• Must have excellent written and verbal communication and be comfortable with clerical tasks (e.g. reception duties, phone, data entry, etc.); strong and personable phone presence
• Strong internet research and writing skills, including note taking; shorthand a plus
• Exceptional organizational and time management skills with proven ability to prioritize and multi-task, research and follow-up on assignments.
• Resourceful, pro-active, able to anticipate the CEO's needs
• Ability to work well under pressure high stress environment
• Strong interpersonal and relationship building skills and team oriented.
• Trust builder with discretion of the highest order; ability to handle confidential information.
• Self-starter, collaborator with egoless, agenda-less approach. Must work with sense of immediacy and urgency.