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Administrative Assistant
Cast and Crew Entertainment Services
Burbank, CA
Uh oh, this posting was removed on 7/3/2017 9:06:00 AM PST
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Administrative Assistant - ONLY Experienced
Job description
Reporting to the SVP, Sales & Marketing, this role assists in the implementation of tactical and strategic plans for Sales and Marketing. Support the day-to-day running of the office. Interpret and review all documents submitted by the Sales & Marketing Department. Ensure that all management team responsibilities are completed in a timely manner such as expense reports, and action items. Knowledge of the industry is desirable.
Essential Functions
Answers SVP's multiline phone
Coordinate project-based work
Coordinate meetings including reserving meeting rooms, accumulating materials, confirming attendees
Manage and maintain executive's schedules, appointments and travel arrangements
Conduct research, assemble and analyze data to prepare reports and documents
Record, transcribe and distribute minutes of meetings, when needed
Monitor, respond to and distribute incoming communications with appropriate follow-up and prioritization as to importance
Assist Sales & Marketing Department Managers in all branch offices, as needed
Follow up on all strategic action plans on a monthly basis
Review operating practices and implement improvements where necessary
Review submitted documents for completion
Monthly departmental newsletter composition
Track expenses and assist in timely expense report submissions for SVP, Sales & Marketing
Track Sales & Marketing special events, sending departmental emails, as needed
Create and maintain electronic filing system
Assist with Excel based reports, as assigned
Support the client satisfaction process
Work and interact with clients, as needed
Complete special projects and other responsibilities as assigned by the SVP, Sales & Marketing
Requirements
Four year college degree preferred
2-5 years of experience as executive, administrative or sales assistant
Knowledge of standard office procedures and practices
Strong knowledge of computer applications including Microsoft Excel, Word, Outlook, PowerPoint, WebEx
Excellent written and oral communication skills including the ability to compose clear and concise grammatically correct letters, memos, proposals, etc.
World class customer service skills
Must have excellent time management skills with the ability to prioritize key tasks
Self-motivated, must be able to work independently
Goal oriented and people oriented.
Ability to multi task and prioritize to meet deadlines
Excellent organizational skills with attention to detail
Good follow-through skills
Ability to maintain positive attitude
Cooperate and willing to assist other staff
Schedule must be flexible to accommodate workload and internal / external client needs
Overtime may be required
Cast & Crew companies are an Equal Opportunity Employer.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Marketing Category
Search for Administrative Assistant jobs in Burbank-CA
Administrative Assistant - ONLY Experienced
Job description
Reporting to the SVP, Sales & Marketing, this role assists in the implementation of tactical and strategic plans for Sales and Marketing. Support the day-to-day running of the office. Interpret and review all documents submitted by the Sales & Marketing Department. Ensure that all management team responsibilities are completed in a timely manner such as expense reports, and action items. Knowledge of the industry is desirable.
Essential Functions
Answers SVP's multiline phone
Coordinate project-based work
Coordinate meetings including reserving meeting rooms, accumulating materials, confirming attendees
Manage and maintain executive's schedules, appointments and travel arrangements
Conduct research, assemble and analyze data to prepare reports and documents
Record, transcribe and distribute minutes of meetings, when needed
Monitor, respond to and distribute incoming communications with appropriate follow-up and prioritization as to importance
Assist Sales & Marketing Department Managers in all branch offices, as needed
Follow up on all strategic action plans on a monthly basis
Review operating practices and implement improvements where necessary
Review submitted documents for completion
Monthly departmental newsletter composition
Track expenses and assist in timely expense report submissions for SVP, Sales & Marketing
Track Sales & Marketing special events, sending departmental emails, as needed
Create and maintain electronic filing system
Assist with Excel based reports, as assigned
Support the client satisfaction process
Work and interact with clients, as needed
Complete special projects and other responsibilities as assigned by the SVP, Sales & Marketing
Requirements
Four year college degree preferred
2-5 years of experience as executive, administrative or sales assistant
Knowledge of standard office procedures and practices
Strong knowledge of computer applications including Microsoft Excel, Word, Outlook, PowerPoint, WebEx
Excellent written and oral communication skills including the ability to compose clear and concise grammatically correct letters, memos, proposals, etc.
World class customer service skills
Must have excellent time management skills with the ability to prioritize key tasks
Self-motivated, must be able to work independently
Goal oriented and people oriented.
Ability to multi task and prioritize to meet deadlines
Excellent organizational skills with attention to detail
Good follow-through skills
Ability to maintain positive attitude
Cooperate and willing to assist other staff
Schedule must be flexible to accommodate workload and internal / external client needs
Overtime may be required
Cast & Crew companies are an Equal Opportunity Employer.
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