Supervisor, Accounts Payable
BMI
Nashville, TNThis was removed by the employer on 9/27/2016 10:12:00 AM PST
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Full Time Job
POSITION SUMMARY: Responsible for maintaining a thorough understanding of accounts payable related transactions and responsibilities in order to plan, direct and lead all aspects of Accounts Payable.
Essential Functions:
• Manage accounts payable team while maintaining a high level of accuracy, internal controls, and customer service
• Assist team members by answering questions, prioritizing work, and ensuring sufficient back up support for all Accounts Payable job functions
• Ensure new employees receive proper on-boarding and cross training specific to Accounts Payable and continuously coach existing employees to improve their knowledge, work quality, and quantity of work
• Schedule, coordinate and lead team meetings as needed to ensure successful communication and collaboration amongst team members
• Research, recommend, and implement process and procedural improvements by coordinating with management, team members, internal, and external customers
• Work closely with Procurement and other departments as appropriate to identify cost savings opportunities and follow and/or implement best practices
• Communicate (written and verbal) effectively with employees and vendors to resolve issues relating to invoices, expense reports, purchase orders, delivery receipts, and payments
• Gather, organize, and analyze data to create ad hoc reports and present to management teams as necessary
• Update, implement, and enforce policies and procedures as necessary
• Ensure invoices are charged to the proper general ledger account codes and properly approved in accordance with company policy
• Ensure timely follow-up and resolution for outstanding trade payables checks
• Responsible for the 1099 reporting process for Accounts Payable
• Ensure timely and accurate audit of employee expense reimbursements
• Responsible for check/EFT runs for vendor payments and employee reimbursements
• Ensure accurate contract invoice information is maintained in Oracle; ensure recurring invoice payments are executed in a timely and accurate manner
• Ensure timely processing of Oracle cash management files including timely resolution of any interface exceptions
• Publish timely and accurate A/P productivity metrics
• Initiate and/or approve daily wire payment transactions and record payments in Oracle as necessary.
• Perform timely and accurate month-end close for A/P
• Perform timely account reconciliations for general ledger accounts or for supplier accounts; research and resolve discrepancies in a timely manner
• Assist with researching and resolving open purchase orders and review the uninvoiced receipts report as needed
• Perform accurate and timely system testing for Oracle Accounts Payable as needed.
• Participate in fiscal year-end audit by providing timely and accurate information as requested and maintain relations during audit
Supervisory Responsibilities
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
POSITION QUALIFICATION REQUIREMENTS
Education: Bachelor’s Degree in Accounting preferred.
Experience: Minimum three (3) years’ relevant accounting experience in positions of increasing responsibility, preferably in accounts payable.
Skills and Abilities:
• Must be capable of building, fostering, and working in a team environment focused on quality and customer service
• Management or supervisory experience preferred
• Ability to understand related accounting policies and procedures
• Exceptional time-management and organizational skills with proven ability to work effectively and efficiently to meet deadline.
• Experience with Microsoft Windows and Microsoft Office products required
• Must possess intermediate Excel skills
• Experience with Oracle Financial & Purchasing Systems preferred
• Must possess professional verbal and written communication skills along with strong analytical and problem solving skills
• Demonstrates willingness and ability to accept responsibility
• Detail orientation and able to handle multiple assignments promptly and effectively
• Ability to maintain confidentiality