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Receptionist / Production Assistant
BC Creative LLC
Los Angeles, CA
Uh oh, this posting was removed on 2/20/2017 9:07:00 AM PST
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Job Description: Small start up, motion picture advertising company looking for an energetic and motivated person to join our team. This is a learning position. The intention of this role is when not working on requests to be taking time to learn the clients, work with the staff and try to contribute to the creative process when possible. We are looking to grow and give someone a career opportunity.
As a post-production company, BCreative, receptionist/PAs are expected to handle phones. The receptionist is to ensure that guests are welcomed and signed in at the front desk. The guest should be announced to the appropriate person. Reception also needs to effectively communicate messages and deliveries to the appropriate departments. PAs are expected to pick up and make deliveries at various locations. PAs also handle facilities duties and maintain common areas like the kitchen and reception areas.
Duties:
• Answer the telephone and forward all incoming calls.
• All calls must be answered ie: ''Good morning, BCreative, this is….''
• No calls are to be up on hold until the caller is identified.
• Messages are checked from the machine first thing in the morning.
• Ensure that all messages, and deliveries are relayed accurately and promptly.
• Ensure all mail is delivered promptly. Make sure all outgoing packages are picked up and delivered when requested. This is a key part of this position and is VERY important. We deal with different delivery services and it is this person that coordinates the pickups and deliveries.
• Make sure all guests sign in and sign out on the proper sheets.
• Order lunch/dinner for the authorized employees. Maintain the menu book. Follow up on the order if necessary with the employees and the restaurants.
• When the food is delivered sort through the order and mark the items with the correct person's name so that the meals are delivered to the correct person.
• Check out petty cash with office manager and responsible for turning in the receipts.
• Clean the kitchen after every meal.
• Communicate to Office Manager if supplies/food are low.
• Re-stock items that are running low in the kitchen and restrooms.
• Must have current CA drivers license and insurance on a vehicle.
• Must be able to operate a motor vehicle and navigate using maps to find locations.
• Ability to make deliveries (obtain appropriate signatures) and pickups in a timely manner.
• Available via cell phone for adjustments to the delivery/pickup.
• Ability to carry up to 15lbs (Normally lunch trays- help is available if necessary).
• Maintain full confidentiality on all items being delivered or picked up.
• Communicate clearly and quickly when there are problems with the pickup/delivery.
Responsibilities:
• To be present to start your shift in a timely manner.
• Maintain a tidy and professional dress manner.
• Handle all matters in a professional and courteous manner
• Collaborate with other departments
• Maintain and keep tidy the reception and kitchen areas at all times.
• Duties and tasks are subject to change. Sometimes additional duties and responsibilities are needed to assists other departments. We ask you to be flexible with the duties on this list.
• Must heed all laws of the road while driving for BCreative.
• BCreative is not responsible for tickets or parking violations.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Post Production Category
Search for Receptionist / Production Assistant jobs in Los Angeles-CA
Job Description: Small start up, motion picture advertising company looking for an energetic and motivated person to join our team. This is a learning position. The intention of this role is when not working on requests to be taking time to learn the clients, work with the staff and try to contribute to the creative process when possible. We are looking to grow and give someone a career opportunity.
As a post-production company, BCreative, receptionist/PAs are expected to handle phones. The receptionist is to ensure that guests are welcomed and signed in at the front desk. The guest should be announced to the appropriate person. Reception also needs to effectively communicate messages and deliveries to the appropriate departments. PAs are expected to pick up and make deliveries at various locations. PAs also handle facilities duties and maintain common areas like the kitchen and reception areas.
Duties:
• Answer the telephone and forward all incoming calls.
• All calls must be answered ie: ''Good morning, BCreative, this is….''
• No calls are to be up on hold until the caller is identified.
• Messages are checked from the machine first thing in the morning.
• Ensure that all messages, and deliveries are relayed accurately and promptly.
• Ensure all mail is delivered promptly. Make sure all outgoing packages are picked up and delivered when requested. This is a key part of this position and is VERY important. We deal with different delivery services and it is this person that coordinates the pickups and deliveries.
• Make sure all guests sign in and sign out on the proper sheets.
• Order lunch/dinner for the authorized employees. Maintain the menu book. Follow up on the order if necessary with the employees and the restaurants.
• When the food is delivered sort through the order and mark the items with the correct person's name so that the meals are delivered to the correct person.
• Check out petty cash with office manager and responsible for turning in the receipts.
• Clean the kitchen after every meal.
• Communicate to Office Manager if supplies/food are low.
• Re-stock items that are running low in the kitchen and restrooms.
• Must have current CA drivers license and insurance on a vehicle.
• Must be able to operate a motor vehicle and navigate using maps to find locations.
• Ability to make deliveries (obtain appropriate signatures) and pickups in a timely manner.
• Available via cell phone for adjustments to the delivery/pickup.
• Ability to carry up to 15lbs (Normally lunch trays- help is available if necessary).
• Maintain full confidentiality on all items being delivered or picked up.
• Communicate clearly and quickly when there are problems with the pickup/delivery.
Responsibilities:
• To be present to start your shift in a timely manner.
• Maintain a tidy and professional dress manner.
• Handle all matters in a professional and courteous manner
• Collaborate with other departments
• Maintain and keep tidy the reception and kitchen areas at all times.
• Duties and tasks are subject to change. Sometimes additional duties and responsibilities are needed to assists other departments. We ask you to be flexible with the duties on this list.
• Must heed all laws of the road while driving for BCreative.
• BCreative is not responsible for tickets or parking violations.
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