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Coordinator, Special Events
American Film Institute
Los Angeles, CA
Uh oh, this posting was removed on 3/23/2015 9:06:00 AM PST
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AMERICAN FILM INSTITUTE JOB DESCRIPTION
POSITION: DEPARTMENT: LOCATION:
Coordinator, AFI Special Events Special Events/Advancement Los Angeles Campus
PRINCIPAL RESPONSIBILITIES:
The Coordinator, AFI Special Events is responsible for coordinating a variety of AFI events and providing administrative support for the Special Events Office. The goal of the Special Events department is to advance the AFI mission by planning and producing high quality events. These include exclusive awards programs, membership events, film festival galas, fundraising premieres, board meetings, select alumni events, conservatory showcases, and community and internal events.
PRINCIPAL DUTIES:
• Provide project management support for AFI events throughout the year.
• Collaborate with various departments to ensure events are promoted, executed and
wrapped effectively; Duties include, but are not limited to:
o Communications - coordinate event-related web and media messaging; o Operations - coordinate with operations and facilities teams to support event
execution; o Creative Services - coordinate the creation, approval and delivery of event
related collateral materials; o Finance - provide information to ensure receivables and payables are
reconciled properly and promptly; o Sponsorship -coordinate on-site sponsor fulfillment.
• Manage database lists and guest records. • Manage event RSVPs, including distribution of RSVP reports and the preparation and
staffing of guest registration for events. • Create and manage event timelines and budgets. • Coordinate on-site event activities. • Oversee relationships with vendors, which includes seeking out new vendors for cost
savings and to assist in enhancing the quality of AFI events. • Provide administrative support for the Special Events Office. Duties include, but are not
limited to: o Schedule meetings as necessary. o Create and maintain event binders. o Maintain event and department budgets. o Assist with compilation of mailing lists and bulk mailings. o Prepare financial reports; review vendor invoices and process purchase orders
and expense reports. o Solicit volunteers and oversee volunteer staff. o Assist Director, AFI Special Events and Sr. Manager, AFI Special Events as
needed. • Perform other duties and responsibilities as assigned.
EXPERIENCE/SKILLS REQUIRED:
• Bachelor's degree required. • Minimum two years of event coordination, planning and/or project coordination
experience. • Highly developed customer service skills with the ability to establish and maintain
rapport with internal and external contacts. • Exceptionally detail-oriented with the proven ability to handle numerous tasks with
appropriate follow-up and reporting activities while not losing sight of the big picture. • Can work independently while being an integral member of a high-functioning team. • Proven project management skills with the ability to take a project from conception
through completion with minimal supervision. • Excellent oral and written communication skills with the ability to convey complex
concepts and procedures in simplistic terms. • Strong time management, organizational and multi-tasking skills coupled with the
ability to work independently and with minimal supervision. • Strong diplomacy skills and professionalism are mandatory; this includes the ability to
maintain complete confidentiality and discretion at all times. • Superior database management and computer skills, with expertise in Word, Excel and
PowerPoint; practical experience with social networking tools and The Raiser's Edge
database system is a plus; • Possess a positive and professional attitude with the ability to work as a member of a
high-energy, results oriented team. • Personal integrity with the ability to inspire confidence and trust. • Must be able to work some evenings and weekends and be available by personal cell
phone during non-office hours for time sensitive, business-related communications.
FULL-TIME___X___ PART-TIME_______ REGULAR___X___
If full-time, number of months per year__12__ If part-time, number of hours per week______ TEMPORARY______
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Marketing Category
Search for Coordinator, Special Events jobs in Los Angeles-CA
AMERICAN FILM INSTITUTE JOB DESCRIPTION
POSITION: DEPARTMENT: LOCATION:
Coordinator, AFI Special Events Special Events/Advancement Los Angeles Campus
PRINCIPAL RESPONSIBILITIES:
The Coordinator, AFI Special Events is responsible for coordinating a variety of AFI events and providing administrative support for the Special Events Office. The goal of the Special Events department is to advance the AFI mission by planning and producing high quality events. These include exclusive awards programs, membership events, film festival galas, fundraising premieres, board meetings, select alumni events, conservatory showcases, and community and internal events.
PRINCIPAL DUTIES:
• Provide project management support for AFI events throughout the year.
• Collaborate with various departments to ensure events are promoted, executed and
wrapped effectively; Duties include, but are not limited to:
o Communications - coordinate event-related web and media messaging; o Operations - coordinate with operations and facilities teams to support event
execution; o Creative Services - coordinate the creation, approval and delivery of event
related collateral materials; o Finance - provide information to ensure receivables and payables are
reconciled properly and promptly; o Sponsorship -coordinate on-site sponsor fulfillment.
• Manage database lists and guest records. • Manage event RSVPs, including distribution of RSVP reports and the preparation and
staffing of guest registration for events. • Create and manage event timelines and budgets. • Coordinate on-site event activities. • Oversee relationships with vendors, which includes seeking out new vendors for cost
savings and to assist in enhancing the quality of AFI events. • Provide administrative support for the Special Events Office. Duties include, but are not
limited to: o Schedule meetings as necessary. o Create and maintain event binders. o Maintain event and department budgets. o Assist with compilation of mailing lists and bulk mailings. o Prepare financial reports; review vendor invoices and process purchase orders
and expense reports. o Solicit volunteers and oversee volunteer staff. o Assist Director, AFI Special Events and Sr. Manager, AFI Special Events as
needed. • Perform other duties and responsibilities as assigned.
EXPERIENCE/SKILLS REQUIRED:
• Bachelor's degree required. • Minimum two years of event coordination, planning and/or project coordination
experience. • Highly developed customer service skills with the ability to establish and maintain
rapport with internal and external contacts. • Exceptionally detail-oriented with the proven ability to handle numerous tasks with
appropriate follow-up and reporting activities while not losing sight of the big picture. • Can work independently while being an integral member of a high-functioning team. • Proven project management skills with the ability to take a project from conception
through completion with minimal supervision. • Excellent oral and written communication skills with the ability to convey complex
concepts and procedures in simplistic terms. • Strong time management, organizational and multi-tasking skills coupled with the
ability to work independently and with minimal supervision. • Strong diplomacy skills and professionalism are mandatory; this includes the ability to
maintain complete confidentiality and discretion at all times. • Superior database management and computer skills, with expertise in Word, Excel and
PowerPoint; practical experience with social networking tools and The Raiser's Edge
database system is a plus; • Possess a positive and professional attitude with the ability to work as a member of a
high-energy, results oriented team. • Personal integrity with the ability to inspire confidence and trust. • Must be able to work some evenings and weekends and be available by personal cell
phone during non-office hours for time sensitive, business-related communications.
FULL-TIME___X___ PART-TIME_______ REGULAR___X___
If full-time, number of months per year__12__ If part-time, number of hours per week______ TEMPORARY______
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