Production & Scheduling Coordinator
American Humane
Studio City, CAThis was removed by the employer on 7/10/2017 1:18:00 PM PST
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Full Time Job
American Humane seeks a highly-motivated self-starter with superb attention to detail, excellent follow-thru, and outstanding communication and interpersonal skills to join its American Humane Hollywood's No Animals Were Harmed® Program as the Production & Scheduling Coordinator. This position is based at American Humane's office in Studio City, CA and reports directly to the National Deputy Director.
Position summary:
The Production & Scheduling Coordinator performs a wide variety of duties in support of the delivery of animal monitoring services to the film and television production community through American Humane Hollywood's No Animals Were Harmed® Program.
Responsibilities include:
1) Work collaboratively as part of the scheduling team to facilitate Certified Animal Safety Representative™(CASR) assignments.
2) Provide excellent and timely communication with production and CASRs regarding scheduling, animal action and assignments.
3) Read scripts, one-liners, schedules to identify animal action days and intensity.
4) Manage production and scheduling database to ensure information is current.
5) Other special program-related projects.
This is a fast-paced, dynamic position requiring excellent organizational skills, keen attention to detail, prioritizing and time-management skills, ability to multi-task, work independently and problem-solve, as well as discretion in handling confidential information.
Responsibilities:
Scheduling
• Support Primary Scheduler(s) in all phases of scheduling.
• Analyze scripts, one-liners and schedules, correlate the information to determine animal action days and intensity, and enter information accurately into database.
• Assess animal action intensity, rep expertise and location to make scheduling decisions and prioritize animal action coverage.
• Assign CASR to productions and create the daily schedule.
• Monitor the Film & TV general email box for production documents and call sheets to facilitate proper assignments. Emails range from 130-175 or more per day.
• Work closely with Pre-Production to ensure timely receipt of production information.
Manage Database
• Continually update the film database based on conversations with production and CASRs.
• Document all communication with productions.
Liaise with CASRs and Production
• Communicate daily with CASRs regarding availability and activity on all assignments, including distribution of call sheets and relevant animal action information.
• Liaise with production to secure timely information regarding call times, locations and animal action.
• Coordinate travel for CASRs.
• Field animal-related calls from production, i.e., prop department, producers, coordinators, trainers regarding animal welfare and safety. Identify situations that require additional attention and communicate promptly with Sr. CASRs and/or Chief Veterinary Officer, or National Deputy Director on animal welfare and safety issues on set.
Script Assignments
• Prepare daily ''Need to Read'' report.
• Determine which scripts and production documents are a priority based on shooting dates and daily ''Need to Read'' report.
• Read and/or distribute priority scripts to be read and import breakdown into the database.
Other & Special Assignments
• Provide back up for the Pre-Production Coordinator when s/he is out of the office.
• Participate in American Humane-related activities, events and meetings.
Essential experience, knowledge, skills and abilities:
The successful candidate will be a highly-motivated self-starter and fast-learner with superb attention to detail, excellent follow-thru and outstanding communication and inter-personal skills, who thrives in a fast-paced, dynamic environment with an emphasis on team work.
• Bachelor's Degree from an accredited institution.
• At least 3 years' coordinator or executive assistant experience.
• Entertainment production or agency experience desirable.
• Knowledge of film production processes and understanding of the entertainment industry desirable.
• Strong organizational skills, including the ability to set priorities, juggle multiple tasks and information, keen attention to detail, and time management.
• Outstanding interpersonal skills, including the ability to work both in groups and individually to meet goals and to develop strong working relationships with internal staff and external constituents.
• High degree of motivation and self-discipline with a strong work ethic. Maintains a conscientious approach to work with the ability to meet tight deadlines, anticipate needs and be proactive in order to resolve issues.
• Excellent verbal and written communication skills.
• Demonstrates sound judgment and discretion in handling confidential information.
• Commitment to providing high-quality service through responsiveness to all requests and maintaining a professional demeanor at all times.
• Knowledge of and demonstrated proficiency in the use of software (FileMaker Pro, Windows, Microsoft Word, Excel, PowerPoint and Outlook) while also quickly learning systems and processes specific to the department.
Direct reports:
• None
Physical demands and work environment:
• Requires some evening and weekend work on a regular basis.
• Office environment allows staff to bring dogs to the office; must be o.k. with animals in the office.
Employees are expected to adhere to all organizational policies and to act as role models, demonstrating American Humane's core values:
Compassion
Accountability
Respect for all
Loyalty to mission
Sustainability
Honesty, integrity, trust
American Humane is an Equal Opportunity Employer