Programming Assistant, AFI FEST
American Film Institute
Los Angeles, CAThis was removed by the employer on 5/11/2016 9:15:00 AM PST
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Full Time Job
POSITION: Programming Assistant
DEPARTMENT: AFI FEST
LOCATION: Los Angeles Campus
PRINCIPAL RESPONSIBILITIES:
The Programming Assistant is responsible for providing administrative support to the Programming team and assisting with all areas relating to the submission and review of festival entries.
PRINCIPAL DUTIES:
• Assist the Programming Coordinator in maintaining the submissions database in FileMaker Pro, including proofing the database on a regular basis for accuracy of information.
• Assist the Programming Coordinator in the trafficking of films to Screeners and Associate Programmers, including organizing and tracking the progress and results of their scores and coverage.
• Assist the Programming Coordinator with the communication and notifications of both accepted and rejected films.
• Provide administrative assistance to the AFI FEST programming department, which includes researching, proofreading, data entry, taking meeting minutes and answering filmmaker emails and phone calls.
• Monitor and dub DVDs of confirmed films and maintain the Confirmed Films Library.
• Assist the Programming Coordinator with the ballot process for the Audience Awards before and during the festival.
• Assist the Programming Coordinator with the logistics and schedules of the AFI FEST jurors.
• Assist in the proofreading of content for the festival website and printed program guides, which includes working with the Materials Coordinator and locating filmmaker bios and publicity stills.
• Complete all job specific reports and files must be well organized and submitted to the Director, Programming during the exit interview.
• Perform other duties and responsibilities as assigned.
EXPERIENCE/SKILLS REQUIRED:
• Bachelor's degree required.
• Minimum one year of administrative experience in a creative industry.
• Experience with film festival submission systems, specifically Withoutabox.
• Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities while not losing sight of the big picture.
• Can work independently while being an integral member of a high-functioning team.
• Proven project management skills with the ability to take a project from conception through completion with minimal supervision.
• Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms.
• Strong time management, organizational and multi-tasking skills coupled with the ability to work independently and with minimal supervision.
• Strong diplomacy skills and professionalism are mandatory; this includes the ability to maintain complete confidentiality and discretion at all times.
• Excellent computer and Internet research skills with strong knowledge in Word, Excel, FileMaker Pro in a Mac environment.
• Possess a positive and professional attitude with the ability to work as a member of a high-energy, results oriented team.
• Ability to deal with rapidly shifting priorities in a fast paced team environment.
• Ability to work calmly under pressure.
• Personal integrity and the ability to inspire confidence and trust.
• Knowledge of global film community, filmmakers, sales agents and distributors, a plus.
• Foreign language a plus, especially French and/or Spanish.
FULL-TIME___X___ If full-time, number of weeks per year__25___
PART-TIME_______ If part-time, number of hours per week______
TEMPORARY__ X__ Assignment: 06/06/16 - 11/25/16