Receptionist / Office Assistant
A. Smith & Co. Productions
Toluca Lake, CAThis was removed by the employer on 4/24/2017 2:58:00 PM PST
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Full Time Job
Successful top Unscripted Television Development & Production company is seeking a bright, passionate, professional, full-time front desk Receptionist and Office Assistant. This is an excellent entry-level opportunity for those looking to break into the Unscripted TV industry, especially if you aspire to work in development. The work schedule for this position is 9:00am to 6:00pm, Monday through Friday at our Toluca Lake, CA office building.
We are seeking candidates with high interest in working in the Unscripted TV sector. Previous experience working in reception or development is preferred but not necessary. Proficiency in Microsoft Word, Excel, and Outlook is necessary. Candidates must be responsible, punctual and have excellent written and verbal communication skills while maintaining a proactive, positive demeanor.
Responsibilities include but are not limited to: Greeting clients, staff, and visitors at the front desk reception area. Coordinating the guest experience with our Assistant Staff. Rolling call volume for our general phone lines and directing inquiries to the appropriate person(s). Receiving mail, packages, courier deliveries, etc, and promptly notifying/disseminating said material upon arrival. Arrange postage for outgoing deliveries. Manage incoming inquiries via email from our company website. Help coordinate the run schedule across the company. Maintain and update administrative spreadsheets like the employee contact sheets. Assist our Office Manager with inventory. Keep office supplies stocked and neatly organized. Make sure office, conference room, and kitchen areas are clean and presentable. Report requests and maintenance issues to appropriate person(s). Update social media pages daily with upcoming content. Hold basic trouble-shooting knowledge for common computer, fax, printer, wifi issues. Help coordinate small to large scale company events throughout the year including office birthdays and a corporate holiday party. Assist with research on in-development show concepts and ideas. And most importantly, bring a friendly and positive energy into our work space.
Position reports directly to our Office & Human Resources Manager.