Executive Assistant
A+E Networks
New York, NYThis was removed by the employer on 6/1/2017 8:37:00 AM PST
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Full Time Job
• On behalf of the EVP, Business Strategy & Planning execute day-to-day administrative tasks and meeting logistics including booking and prepping rooms, creating and preparing necessary materials, organizing catering, providing conference call details, taking notes, and welcoming external guests
• Proactive calendar management including continuous shifting of meetings and schedules
• Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations, car services, and international phone plans in accordance with personal travel preferences
• Organize internal offsite meetings, retreats, and events
• Manage and submit monthly expense reports through corporate system
• Establish productive relationships with other assistants and A E executives to work as collaboratively as possible
• Execute projects including researching information and preparing presentations
• Provide additional coverage and support to CEO and other executives as needed.
• Ensure priorities are managed; daily and long-term requests are addressed
Qualification Requirements
• Positive, intuitive/proactive, and collaborative team player
• Superior judgment and discretion and maintain confidentiality
• Must be a highly organized and solutions-driven go-getter with ability to see the big picture and pay attention to detail, handle multiple priorities at once, manage time effectively, and maintain composure in a fast paced environment
• Excellent verbal and written communication skills
• Ability to work a varied schedule, including weekends and holidays
• Proficiency in Microsoft Word, PowerPoint, Excel
• Hands on experience expediting business projects in support of a C suite executive in a complex organization.
• The ideal candidate must be highly flexible, and motivated, with an ability to work independently as well as in a team setting.
• Experience managing a highly changeable calendar with extreme tact and diplomacy is essential.
• This person must have the ability to quickly learn the organizational structure and the objectives of the team as well as dealing with complexity and ambiguity within the organization.
• Candidates must show demonstrated experience interfacing with high level executives from diverse arenas.
• Excellent communication and interpersonal skills are required.
• Able to maintain confidentiality and professionalism at all times.
• Well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing impact of simultaneous projects.
• Strong judgment, decision making, time management, and prioritizing skills. Must be energetic, positive, outgoing, and resourceful
Company Overview:
A E Networks is proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans