Coordinator, Creative Affairs
A+E Networks
Los Angeles, CAThis was removed by the employer on 2/22/2016 12:37:00 PM PST
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Full Time Job
We currently have an exciting opportunity for a self-starting, detail-oriented, proactive and responsible individual to serve as Coordinator, Creative Affairs. Located in the Los Angeles office, this position would be responsible for supporting the VP and Director of Creative Affairs on a temp-to-perm basis. Specifically, this position would:
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Maintain executives' daily schedule and continuously follow up regarding calendar updates to ensure it is accurate.
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Handle a heavy volume of incoming calls and constantly update call log.
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Publish weekly status reports as well as maintain a submissions log to track all incoming and outgoing materials.
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Manage meeting preparation including:
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scheduling/setting up conference room, preparing agenda,
handling presentations, preparing research, providing individual and company profiles, sourcing press clippings, managing audio-visual materials as well as any additional required materials.
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Complete special projects by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans.
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Schedule pitch meetings, notes meetings, and general creative meetings; manage the flow of incoming and outgoing material from the network.
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Sort mail, draft emails/memos and handle correspondence for internal/external clients.
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Prepare expense reports and check requests, submit to finance and keep track of payments. Qualification Requirements The ideal candidate will have a minimum of 1 years' experience in a similar administrative role. Extensive entertainment or agency experience, with exposure to scripted programming preferred. The successful candidate will possess the following:
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- Highly organized team player who successfully operates in a team-oriented setting.
• Strong communication, judgment and people skills.
• Must have the ability to be discrete and maintain confidential information as well as the ability to work independently, efficiently and able to meet deadlines.
• Strong writing skills as well as the ability to multi-task.
• Proficiency in Microsoft Word, Excel, and Outlook required. Educational Requirements 4 year college degree Other Skills and Knowledge