Administrative Assistant - Security

Full Time Job
The Administrative Assistant reports into the Senior Vice President of Corporate Security and is an important member of a team responsible for all phases of security and operations.

Responsibilities:
• Maintain schedules and contact lists for both the Senior Vice President and Vice President of Corporate Security
• Manage multi-line telephone for Security Department
• Coordinate multi-destination/international travel arrangements for six department members including the collection of required travel documentation as needed
• Prepare and process expense reports ensuring adherence to travel policy guidelines
• Invoice coding and processing; maintain spending report reflecting specifics on monies spent and remaining cash reserves
• Perform basic administrative tasks, including but not limited to: photocopying, filing, file maintenance, and the ordering and managing of office supplies
• Coordinate staff and vendor meetings as necessary, submitting visitor requests to building concierge and reserving conference rooms.
• Assist in drafting policies and recommendations in support of departmental goals and objectives. Prepare general day-to-day correspondence and other reports as needed.
• Ad hoc duties as needed

Qualifications:

• Bachelor's degree
• 0-3 year's work experience
• Must be able to handle assignments involving high level of organization and confidentiality, while keeping strong attention to detail and accuracy.
• Proficient in Microsoft Office Applications (SharePoint, PowerPoint, Excel, Word, Outlook, etc.)
• Capable of multi-tasking
• Excellent communication skills, oral and written, in order to interact with all levels of management
• Thrives in a busy, demanding environment; energetic and proactive team player
• Preference for candidates with Corporate Security experience

21st Century Fox America, Inc. is an Equal Opportunity Employer.