Global Operations - Assistant, Real Estate

Full Time Job
The primary function of the Real Estate Projects Assistant is to support the Real Estate Director on all administrative and project-related tasks.   In addition to meeting scheduling, expense reporting, and all other typical assistant tasks, this position's tasks will include the following:
• Review draft presentation materials for accuracy
• Aggregate data and prepare initial charts or tables
• Research of project related materials or information
• Coordination of team events or travel
• Data entry, as needed

Responsibilities

• Administrative duties include coordinating meetings and schedules in Outlook, preparing expense reports, producing correspondence, file management, special projects, and personal assistance as needed
• Focused on customer service with internal stakeholders and communicating in a personable friendly demeanor
• Ability to listen in on key calls and meetings as requested to take notes, identify follow-ups, and agreed upon next steps
• Anticipate needs of the team, and forecast issues or seek solutions
• Build trusting relationships with all organizational stakeholders through credibility, reliability, effective responsiveness and efficient communication in order to foster a collaborative and efficient work culture

Qualifications

• At least 1+ of Administrative with Facilities Management experience preferred
• Proficient in various computer software programs and MS Office (Power Point, Word, Excel, Outlook)
• Demonstrated ability to anticipate needs and be proactive in leveraging resources to solve
• Tech savvy with experience problem solving technical issues
• High level of organizational skills balanced with capacity to be flexible for unanticipated situations
• Focus on accuracy and attention to detail
• Strong written and oral communication skills
• Ability to build and leverage relationships in a complex and matrixed organization

Location
• This role is based out of the Los Angeles office.
• Standard Business Hours : 9am-6pm Monday-Thursday (in office); Friday (work remotel y unless needed in office)

Compensation

The base hourly rate for this position is in the range of $22.00-$27.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.